“We used Wondershare PDFelement during the third and fourth phases of the SGR Railway Project, which significantly reduced the technology cost.”
Niyazi Sahin
Information Technologies, Makutupora-Tabora Railway Project, Yapi Merkezi Insaat
Founded in 1965, Yapı Merkezi has established itself as a global powerhouse in the rail systems industry. With 63 projects spread across three continents, Yapı Merkezi is a trusted name for millions of daily commuters who rely on their safe and efficient transport solutions. In recent years, the company has taken a significant step forward by undertaking the construction of the Standard Gauge Railway (SGR) in Tanzania, a project aimed at modernizing and expanding the nation's railway infrastructure.
The SGR project was a monumental task, entrusted to Yapı Merkezi by the Government of Tanzania. It involved managing a vast amount of documentation, including technical drafts, contracts, and plans, all in PDF format. Initially, Adobe® Acrobat® was the tool of choice for editing these files. However, escalating costs and annual subscriptions increased IT complexity and overheads, prompting a search for a more cost-effective and reliable solution, which led them to Wondershare PDFelement.
Challenges
In the fast-paced world of railway construction, efficiency and cost-effectiveness are paramount. Yapı Merkezi was facing challenges with Adobe® Acrobat®, primarily due to its high costs and annual subscriptions. These were hindering growth and expansion, creating a need for a cost-effective, reliable replacement.
Moreover, the diverse nature of Yapı Merkezi's operations, spanning various departments such as HR, engineering, design, sales, and others, necessitated a solution that could seamlessly integrate into their workflows. The solution needed to be user-friendly, intuitive, and capable of handling a broad range of tasks, from managing project records to handling design drawings.
Solutions
Identifying the need for a cost-effective and reliable alternative to Adobe® Acrobat®, Niyazi Sahin from the IT department discovered PDFelement. After several conference calls, the Wondershare business team understood Yapı's situation and provided a plan tailored to their needs.
Wondershare PDFelement, with its flexible license options, competitive pricing, and free technical support, offered an optimal solution for managing Yapı Merkezi's extensive PDF needs. This all-in-one solution integrates seamlessly into the workflow, proving its utility across various departments.
In the Sales department, the product proved invaluable in streamlining communication with clients, partners, and stakeholders. Sales representatives could easily edit, annotate, and convert PDF files, ensuring accurate and professional presentations that left a lasting impression on potential clients.
For the Design and Engineering departments, PDFelement's powerful features became an essential tool in managing intricate design drawings. Engineers could compress large files, add comments and annotations directly on the drawings, split and merge files seamlessly, and crop images to perfection. This enhanced functionality not only simplified their workflows but also saved valuable time and effort.
Operations and project management were significantly improved with PDFelement. The Operations team could efficiently manage project records, ensuring easy access and organization of critical documents. This streamlined workflow facilitated collaboration, enabling teams to work together seamlessly and keep projects on track.
Lastly, the Human Resources department successfully utilized PDFelement to manage project records and hire nearly 10,000 employees. With robust features and an intuitive interface, HR professionals could easily review resumes, fill out forms, and digitally sign important documents, streamlining their recruitment process and ensuring efficient onboarding.
Results
The transition to Wondershare PDFelement resulted in significant savings for Yapı Merkezi, reducing their IT costs by up to 50%. The software was readily adopted by various departments across the organization due to its easy-to-use features and intuitive interface.
From managing project records to handling design drawings, PDFelement seamlessly integrated into their workflows. It improved efficiency, streamlined processes, and enhanced collaboration between teams. The positive impact was felt across the organization, leading to improved productivity and employee satisfaction.
Yapı Merkezi's journey from Adobe® Acrobat® to PDFelement is a testament to the transformative power of digital tools when used strategically. Their story serves as an inspiration for other companies in the construction industry and beyond, demonstrating that with the right tools and mindset, significant cost savings are indeed possible.
Their success underscores the importance of finding solutions that align with an organization's needs and budget. It shows that with the right approach, digital transformation can lead to remarkable outcomes, including cost savings, improved efficiency, and increased employee satisfaction.
