Leading Italian Tax Law Firm
Facchini Rossi Michelutti Studio Legale Tributario is an independent Italian law firm specialising in tax law, with a recognised focus on M&A and private equity. Operating from offices in Milan and Rome, the firm manages highly document-intensive workflows where precision, speed, and reliability are essential.
The team regularly handles contracts, business proposals, reports, invoices, internal documentation, and client presentations. In such an environment, efficient document management and smooth collaboration are critical to maintaining service quality and operational consistency.
Challenges with Previous PDF Workflows
Before adopting PDFelement, the firm primarily relied on Adobe Acrobat together with several free PDF tools. While these solutions covered basic requirements, the overall workflow gradually became more difficult to manage efficiently.
License costs continued to rise over time, collaboration between colleagues was not always seamless, and the learning curve of previous tools created adoption challenges across the wider team.
In addition, the firm faced recurring workflow complexity related to PDF/A conversion requirements. Facchini Rossi Michelutti's internal procedures required PDF/A-1B, an archival format designed to keep documents fully self-contained for long-term preservation. During day-to-day workflows, however, files would occasionally be generated as PDF/A-3A instead, requiring additional verification and manual checks to ensure compliance with internal standards.
While Adobe Acrobat was capable of producing the required format, maintaining consistent output across workflows still demanded additional operational effort. Combined with training requirements and increasing licensing costs, the existing setup no longer aligned well with the firm's efficiency goals.
Choosing PDFelement
The firm first discovered PDFelement through a recommendation from a trusted industry colleague. After evaluating the software internally, IT Manager Roberto Martusciello identified several advantages that distinguished it from previous solutions.
The intuitive interface simplified onboarding across the team, while the feature set provided the functionality required without unnecessary complexity. Competitive pricing and responsive customer support further reinforced the decision.
PDFelement soon became the firm's standard PDF solution for editing, converting, annotating, electronically signing, and securely sharing documents. OCR functionality also proved especially valuable for digitising paper-based records.
Measurable Improvements in Efficiency
Following implementation, the team experienced significant improvements across daily workflows.
Internal approvals became faster, document handling processes were streamlined, and collaboration between colleagues became more immediate and efficient. The simplified user experience also contributed to rapid adoption throughout the organisation.
We estimate a roughly 40% reduction in document handling time, with licence cost savings of over 30% compared to our previous solution.
--Roberto
IT Manager
Looking Ahead
Facchini Rossi Michelutti considers PDFelement an important part of its ongoing digital workflow strategy. Looking forward, the firm expressed interest in seeing further enhancements in real-time collaboration features and deeper integration with project management tools.
The team also highlighted the value of expanded PDF/A conversion controls, including clearer options for selecting specific PDF/A conformance levels directly within the conversion process, such as PDF/A-1B, 2B, or 3A. For professional teams managing compliance-sensitive documentation, this would further improve workflow consistency and operational efficiency.
